Message from the Chief Commissioner

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Requirement to be Fingerprinted & Obtaining a National Police Records Check Certificate

Release date: Thu 12 May 2011

Last updated: Thu 24 July 2014

From 4 July 2011, new legislation introduces a requirement that all persons in relation to a private security licence application (both individual and business) undergo a National Police Records Check (including National name check and fingerprint records search). This requirement applies to:

  • new private security licence applications; and
  • certain persons associated with private security business licences (i.e. nominated person, officers of the body corporate including the director(s), secretary, executive officer(s) and any close associates).

All persons that fall into the above category must:

  1. Arrange to complete their National Police Records Check (including National Name Check and fingerprint records search) prior to lodging their application; and
  2. Attach an original copy of the National Police Records Check Certificate to your application and submit your completed application to the Licensing & Regulation Division. In the case of an application for a private security business licence, Certificates must be supplied for each person associated with that business licence.

For information pertaining to the process, locations and cost of obtaining a National Police Records Check and taking your fingerprints go to www.police.vic.gov.au/policecheck.

* Please note, applicants requiring a National Police Records Check certificate for the purpose of obtaining a Private Security Licence in Victoria, must lodge an application and be fingerprinted by the Records Services Division of Victoria Police. This service is not provided by the Licensing & Regulation Division.

Criminal history checks from private suppliers (regardless of whether they are accredited by Crimtrac) will not be accepted as part of your application for a Private Security Licence as these suppliers are unable to issue the necessary certificate, nor do they fingerprint applicants- a requirement of the Private Security Act 2004.

For additional information on how to obtain a National Police Records Check certificate please click here

Frequently Asked Questions

Does the requirement to be fingerprinted apply to private security registrations?
No. Existing registration holders or applicants for a private security registration are not required to be fingerprinted.

What do I do if the appointment to take my fingerprints falls on or after the expiry date of my licence?
In the event that an appointment to take your fingerprints falls on or after the expiry date of your licence, please indicate the date of your appointment on the renewal application form and submit your renewal application before your licence expires. You must then separately send your National Police Records Check Certificate as soon as practicable to the Licensing & Regulation Division.

I've had my fingerprints taken for a private security licence in another Australian State or Territory, will they be accepted for a Victorian licence?
A full set of fingerprints is required to be taken in Victoria for all private security applicants, even if you are applying through mutual recognition and you have already had your fingerprints taken during the security licensing process of another state or territory. This is due to the different retention requirements across jurisdictions.

I am currently located interstate but require my fingerprints to be taken for a Victorian private security licence, what do I do?
Special instructions apply to those applicants who are unable to attend a Victorian fingerprint office. Please contact the Victoria Police customer service centre fingerprint office on 1300 881 596 so you can be guided accordingly.

Do I need to have another set of fingerprints taken if I have already supplied fingerprints for other purposes (such as a firearms licence or gaming licence)?
Yes. The Act requires that a set of fingerprints must be taken specific to a private security licence application.

Do I need to supply two sets of fingerprints if I am applying for a general category handgun licence and a private security licence for 'armed guard' or 'cash-in-transit' at the same time?
Yes, you must supply one set of fingerprints specific to your firearms licence application, and one set specific to your security licence application. Providing you have made application for both licences at the same time, you may have both sets of fingerprints taken at a single appointment.

Why do I need to have two sets of fingerprints taken?
Because the firearms legislation and the private security legislation that determine the disposal of fingerprint records are different.

Do I need a set of fingerprints taken each time I renew my licence?
No. The National name check and fingerprint search will be a one-off requirement as long as a licence is properly maintained. That is, a new set of fingerprints will only be required if a new licence application is made (for example, if a licence is cancelled or left to expire and a new application is required).

How long will my fingerprints be retained?
In accordance with the Private Security Act, Victoria Police is obliged to retain a record of your fingerprints that were taken for private security purposes until we no longer have the use for them. If you fail to renew your licence and your licence expires (or if it is cancelled for any reason), Victoria Police will destroy the prints 6 months from this date. Please note that you will need to have your fingerprints re-taken if you re-apply for a new private security licence in the future. 

 
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