The Chief Commissioner of Police may approve the issue of a licence for a private security business if the applicant is able to demonstrate competency in the activities they wish to cover.
An applicant for a private security business licence can demonstrate that they meet the competency requirements by providing proof that:
- they are a member of an approved Security Industry Organisation; or
- producing a Certificate IV in Security and Risk Management – this certificate must be in the appropriate category and issued by a Licensing and Regulation Division-approved Registered Training Organisation
The responsibilities of an approved security industry organisation extend beyond initial approval. These organisations must be able to demonstrate their capacity to assist members to fulfil their legislative and industry responsibilities on an on-going basis.
Requirements for an approved security industry organisation
Security industry organisations must be able to demonstrate that it has a sound structure, capability and financial stability to be maintained and to effectively and responsibly operate as an organisation approved by the Chief Commissioner. Where the Private Security Act is silent on competency requirements representatives from the security industry and Victoria Police has established and agreed on criteria that would allow an organisation to meet the requirements of the Private Security Act.
A security industry organisation must:
- be a properly constituted legal entity
- have a minimum number of members (25) who actively participate in the security industry
- be owned by its members
- be capable of providing accurate minutes of meetings, audited annual returns, and membership lists
- conduct annual, democratic elections of office bearers
- have a code of practice that its members are required to abide by, which in letter or spirit accords with the standards of the Private Security Act 2004
- have a complaints-management process for general consumers, members and employees which effectively investigates and resolves complaints concerning members
- demonstrate a capacity to audit all members on an on-going basis to ensure compliance with their Code of Practice
- have a process that ensures that its members comply with the constitution of the organisation
- have a process that encourages and provides guidance to its members to comply with their legal obligations
- develop an active program to identify general operational difficulties and practices of its members in relation to legislation and to provide information and assistance wherever possible to the Licensing and Regulation Division so it may review and/or rectify those difficulties
- be dedicated to the active development of the professional competence of its members in the security industry
When seeking approval as an approved security industry organisation, the applicants must submit the following documentation:
- letter of application on an organisation letter head outlining the area(s) of the security industry the organisation is involved (there is no specific application form)
- a Certificate of Incorporation/Registration
- copies of the last five years audited annual returns (or since established if less than five years)
- details of the numbers of members and membership types held
- current members list
- list of appropriate insurance polices
- copies of Memorandum and Articles of Association for the Corporation/Constitution
- code(s) of Practice which outlines ethics and conduct and all other information to support professional standards
- a list of committee members outlining their responsibility within the organisation
- detailed curriculum vitae of all office bearers
- minutes of the last annual general meeting where elections were held
- information outlining any initiatives undertaken or developed to improve the industry and the professional standards of its members and the effectiveness of these initiatives
- information outlining the type of audit programs in place and staff engaged to audit members
- documentation outlining the process by which complaints against members will be handled
- detailed documentation regarding how the operation will develop the professional competence of its members
An application must be forwarded to the Licensing and Regulation Division and marked for the attention of the Manager, Regulation Support Unit.
Approved security industry organisation conditions of approval
The Chief Commissioner may impose conditions on an Approved Security Industry Organisation under the provisions of sub section 172(2) of the Private Security Act 2004.
The following conditions have been placed on each approved organisation by the Licensing and Regulation Division:
- All records relating to validation of information, maintenance of records and compliance requirements shall be available and presented to the Chief Commissioner or delegate or a representative at any time. The Chief Commissioner or delegate or representative shall inspect and, if necessary, take copies of information provided.
- On 1 July of each year provide a list of the proposed continuing professional development (CPD) activities and points to be allocated for attendance at those activities to Licensing and Regulation Division for approval.
- On 1 July of each year provide an exception report compiled of members not meeting their 12 CPD points for the preceding year to Licensing and Regulation Division.
- The Licensing and Regulation Division must be notified in writing within 14 days of any change to the executive committee of the approved organisation.
Continuing professional development (CPD) program
An approved security industry organisation must develop the professional competence of its members through the implementation of a continuing professional development (CPD) program.
If a business licence holder becomes a member of an approved security industry organisationfor purposes under the Private Security Act , then the following model to develop professional competence is to be used by the organisation:
- the potential member must be assessed as having extensive experience (minimum of 5 years) in the security industry that demonstrates the person is competent to operate a security business (provision of a detailed curriculum vitae would be required)
- to maintain membership with the approved security industry organisation the business licence holder engages in a continuing professional development (CPD) program and must accumulate 12 'CPD points' each year in which a security business licence is held
Based on the Law and Real Estate Institute’s CPD models, the following shall apply:
- every hour of attending seminars, conferences, workshops or lectures that is directly relevant to security industry management would amount to 1 CPD point
- every hour of attending courses run by educational institutions, professional bodies or employers that is directly relevant to security industry business management would amount to 1 CPD point
- writing an article of over 1000 words in length that is directly relevant to security industry business management and is published in a security industry journal amounts to 1 CPD point
Not all the CPD activities have to be conducted under the auspices of the approved organisation. It is the responsibility of the business licence holder to present evidence of the accumulation of CPD points to the approved organisation to meet competency requirements of the Private Security Act. The approved organisation will then certify to the Licensing and Regulation Division each year that the member had accumulated 12 CPD points.
The purpose of a CPD Program includes but is not limited to:
- continual ongoing learning and skills development which in turn improves performance of the individual and the industry
- builds on the professional competence of the individual, business and the industry
- assists licence holders to remain abreast of the changing security environment
- assists networking
- assists in the continuous improvement process developing best business practices
Complaints about a CPD program or approved security industry organisations
All complaints by approved organisation members regarding the quality or content of a CPD Program should be directed in the first instance to their approved security industry organisation. If the concerns are not resolved to your satisfaction or you believe Licensing and Regulation Division should be advised of the concerns, you should contact email@example.com attention Regulation Support Unit.
List of approved security industry organisations
See the list of Approved Security Industry Organisations
Reviewed 13 March 2019