VicPol Corporate

Change of details

You must notify the Licensing and Regulation Division within 14 days if you change any details relating to your firearm licence and/or prohibited weapons approval, and within 7 days for changes relating to your private security licence/registration. Failing to do so may result in penalties.

If you wish to change any of the following, you will need to complete a change of details form online.

  • Address (residential, business and single storage address).
  • Employer (private security only).
  • Personal details (date of birth, phone number, email).

Change of details eForm

Updating your personal details

  • If you have changed your residential and/or postal address, you must complete a change of details form online.

    Firearm licence holders moving interstate- If you have moved interstate, you must email or post a letter to the Licensing and Regulation Division to notify and briefly explain the change. Please include your licence details; residential, postal and firearm storage address.

    Interstate residents may hold a Victorian Longarm or Handgun Licence, if the licence is required for work purposes in the state of Victoria. Otherwise, if you ordinarily reside outside of Victoria, you cannot hold a Victorian Firearm Licence. Instead, you must hold a Firearm Licence issued by the state or territory in which you ordinarily reside. 

  • Single storage address- If your firearms have moved to a new ordinary storage address (single address), you must complete a change of details form online.

    Multiple storage addresses- If your firearms are stored at multiple ordinary storage addresses, you must send an updated firearms list to the Licensing and Regulation Division via email and provide the details of each firearm (including serial numbers) and allocate an ordinary storage address for each one.

    To obtain a list of your firearms, contact the Licensing & Regulation Division(lrd@police.vic.gov.au) and request a current Firearms Registration Certificate. Please ensure that you confirm your name, date of birth and licence number. This list can be reviewed and returned via email or post to the Licensing & Regulation Division.

    For more information on storage, including requirements, inspections and interstate storage, see: Safe Storage

  • If you have changed your phone number and/or email address, you must complete a change of details form online.

  • Please write to LRD (via post or email) to notify us of the change to your gender or sex. You must also provide one of the following:

    • A medical report indicating that a course of treatment is being undertaken in preparation for gender re-assignment, or surgical re-assignment has taken place.
    • A certified copy of your ‘Recognised Details Certificate’ or equivalent provided by Births Deaths and Marriages as supplied.
  • If you have officially changed your name, please write to LRD (via post or email) to notify us. You must also provide evidence of the name change. Depending on your circumstances, acceptable evidence may include a certified copy of one of the following:

    • A change of name certificate issued by the Victorian Registry of Births, Deaths and Marriages.
    • Your full birth certificate (including the schedule of all names changes).
    • Your divorce certificate.
    • Your official marriage certificate.
  • Private security licence and registration holders must notify the Licensing and Regulation Division of changes to their employment (in the private security industry). If you have ended employment and/or commenced with a new employer, you must complete a change of details form online.

Updating your business details

  • If you have changed your business and/or postal address, you must complete a change of details form online.

  • Single storage address- If your firearms have moved to a new ordinary storage address (single address), you must complete a change of details form online.

    Multiple storage addresses- If your firearms are stored at multiple ordinary storage addresses, you must send an updated firearms/weapons list to the Licensing and Regulation Division via email and provide the details of each firearm (including serial numbers)/weapon and allocate an ordinary storage address for each one.

    To obtain a list of your firearms, contact the Licensing & Regulation Division (lrd@police.vic.gov.au) and request a current Firearms Registration Certificate. Please ensure that you confirm your name, date of birth and licence number. This list can be reviewed and returned via email or post to the Licensing & Regulation Division.

    For more information on storage, including requirements, inspections and interstate storage, see: Safe Storage

  • If you have changed your phone number and/or email address, you must complete a change of details form online.

  • If you have changed your business name, please write to LRD (via post or email) to notify us. As evidence of the change, you will be required to provide a copy of your Business Name Registration Certificate.

  • Private Security Licence/Registration - You must notify LRD when a person commences and/or leaves any of the following roles:

    • Nominated Person of the Body Corporate
    • Officer/Responsible Person of the Body Corporate
    • Sole Trader
    • Partner
    • Director
    • Close Associate

    Persons commencing any of the above roles must submit a Private Security Personal Information Form:

    Firearm Licence/Club Approval - You must notify LRD when a person commences and/or leaves any of the following roles:

    • Body Corporate: Nominated Person; or Responsible Person (includes all board and committee members).
    • Licensed Firearm Dealer: Natural Person; Partner (if they have access to, contact with and/or control of partnership firearms); Employee (includes paintball officials); or Close Associate.
    • Approved Club: Nominated Officer; Office Bearer; or Nominated Person.

    Persons commencing any of the above roles must submit a Firearms Personal Information Form:

    Prohibited Weapons Approval - You must notify LRD when a person commences and/or leaves any of the following roles:

    • Nominated Person of the Body Corporate
    • Responsible Person/Officer of the Body Corporate (includes all board and committee members)
    • Partner
    • Employee (if they have access to prohibited weapons)
    • Sole Trader
    • Natural Person

    Persons commencing any of the above roles must submit a Prohibited Weapons Approval Personal Information Form:

Adding an additional activity to your private security licence/registration

To add an additional activity to your private security licence or registration, you must complete an Application to Vary.

Certified copies of original documents

A ‘certified copy’ is a copy of a document that has been verified by an authorised person as being a true copy of the original document. The authorised person must sight the original document at the time they are certifying the copy.

People authorised to certify documents include:

  • Justice of the Peace
  • Registered minister of religion
  • Police officer
  • Teacher employed on a permanent full-time or part-time basis at a school or tertiary education institution
  • A Victorian Public Service employee with a prescribed classification level of 2 or above
  • A person currently licensed or registered to practice in Australia as one of the following occupations:
    • Medical practitioner
    • Pharmacist
    • Nurse
    • Midwife
    • Psychologist
    • Legal practitioner
    • Conveyancer
  • An accountant who meets one of the following criteria:
    • Fellow of the National Tax Accountants’ Association
    • Member of Chartered Accountants Australia and New Zealand
    • Member of the Association of Taxation and Management Accountants
    • Member of CPA Australia
    • Member of the Institute of Public Accountants

A full list of people authorised to certify documents can be found on the Department of Justice and Community Safety Website.

Reviewed 04 June 2021

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Licensing and Regulation Division GPO Box 2807, Melbourne, VIC 3001

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