VicPol Corporate

Registered training organisations

RTOs are approved training organisations certified by the Licensing and Regulation Division. RTOs deliver training to those individuals and businesses who are wishing to apply for a private security licence or registration.

The Victorian Registration and Qualifications Authority (VRQA) and the Australian Skills Quality Authority (ASQA) are responsible for RTOs in Victoria.

The CPP07 Property Services Training Package is the security-specific training package used by RTOs. All licensing authorities throughout Australia have agreed to use competencies from this package from 1 January, 2010 onwards.

You can find a list of current RTOs here.

  • Any person wanting to apply for a private security individual operator licence, must provide proof they have the required training qualification or a statement of attainment applicable to that licence activity issued by a (RTO). If not, the training qualification willnot be accepted for licensing purposes.

    Training organisations must be registered either with the VRQA or ASQA and have the relevant security courses on their scope of registration in order to issue qualifications and statements of attainment under theAustralian Qualifications Framework (AQF).

    Licensing requirements

    To provide security training in Victoria, you must be the holder of a private security licence endorsed with the activity of ‘trainer’. Changes to the Private Security Act 2004 require that all RTOs wishing to deliver training for security licensing purposes must hold a private security business licence in the activity of 'trainer' while individuals engaged by a licensed RTO for training, must hold an individual operator licence.


    A Private Security Trainer is defined as:

    • A person engaged by a registered education and training organisation to provide or assess private security training.
    • A registered education and training organisation that provides or assesses private security training.

    Offences

    Offences relevant to a trainer licence for both individuals and businesses has been added to the following section in the Act:

    It is an offence for a person to carry on the business of providing the services of other persons to carry on any of the activities outlined below:

    • acting as an investigator
    • acting as a bodyguard
    • acting as a crowd controller
    • acting as a security guard
    • acting as a private security trainer.

    Unless that person is the holder of a private security business licence that authorises that person to carry on the business of providing services of persons to carry on that activity.

  • Applications for approval of trainers

    Prior to providing any training, licensed private security businesses are required to have all their trainers approved to conduct training by the Licensing and Regulation Division (LRD) .

    When employing new trainers, approved security training businesses must submit specific details and documents to LRD seeking approval of the trainer.

    For more information on these details and documents, please email the Licensing and Regulation Division.

    Applications for approval of training locations

    Trainers must have training premises and locations approved by the LRD prior to the commencement of use. The exception is approved firearms ranges, or where training is undertaken at the workplace of the student who is a current licence holder.

    Note: a RTO seeking approval of an additional training location must provide specific details and documents to the LRD.

    For more information on these details and documents, please email the Licensing and Regulation Division.

    Applications for approval of additional security courses

    Trainers must have security courses approved by LRD prior to the delivery of training for that activity. This includes any specific competencies, qualifications and licence activities.

    A licensed RTO seeking approval of additional courses must request approval of the additional course(s) from the LRD by submitting a number of details and documents.

    For more information on these details and documents, please email the Licensing and Regulation Division.

  • Any RTO or new organisation seeking registration who would like to be licensed to deliver security training, must complete the following:

    • Apply to Victorian Regulation and Qualifications Authority (VRQA) or Australian Skills Quality Authority (ASQA) to become a registered training organisation or to add the relevant security qualifications to the scope of your training registration; and
    • Apply to the Licensing and Regulation Division for a private security business licence for the activity of trainer.

    Note: To apply for a private security business licence you need to complete an application via the eServices Portal. If you already hold a private security business licence you may lodge an application to vary to add the activity of trainer.

    The provision of supporting material will depend on your application. Please ensure that you read all instructions thoroughly when completing your application online.

    In addition to completing the online licence application you may be required to provide specific details and documents to the Licensing and Regulation Division with your application.

    For more information on these details and documents, please email the Licensing and Regulation Division.

    Employment of private security trainers

    The granting of a private security individual operator licence as a trainer does not authorise the holder to work as a trainer. It indicates that the holder of the licence has met the probity and training requirements for the licence activity.

    It is therefore a condition of the licensed RTO to obtain approval from the Licensing and Regulation Division before engaging a trainer to provide security training. This requirement is to ensure the trainer meets the AQTF and Licensing and Regulation standards. This requirement is outlined in reporting requirements for RTOs below.

    RTOs seeking to employ additional trainers may make an application for the endorsement of a licensed trainer by submitting a completed application for approval.

    Become a licensed trainer

    Any person seeking to become a licensed individual private security trainer must undertake the following:

    • If not the holder of a current private security individual operator licence, complete an application online using the eServices Portal and select the activity of trainer. Attach certified copies of all the requested identification documentation, character references, a National Police Check (including fingerprints) and a current Certificate IV in Training and Assessment. Submit the application to the Licensing and Regulation Division for processing.
    • If a current holder of a private security individual operator licence, you will need to complete an application to vary a licence to include the activity of trainer. Attach a certified copy of a Certificate IV in Training and Assessment and submit the application to the Licensing and Regulation Division via the post.

    The licensed RTO must first seek approval from the Licensing and Regulation Division before engaging a trainer to ensure the trainer meets the AQTF standards.

    To seek approval please contact the Licensing and Regulation Division.

  • Any person seeking to become a security industry firearms instructor must be a licensed private security trainer.

    Once the private security trainer licence has been granted the trainer must contact the Licensing and Regulation Division for further details.

    Interstate residents may complete an approved security industry firearms instructor course within Victoria. However, unless students are intending to provide training within Victoria, they will not be given approval as outlined above.

    Firearms instructor qualifications received in other states are not recognised in Victoria.

  • Two conditions for a private security business licence holder for the activity of trainer require that specific information regarding any proposed and completed training is to be provided to the Licensing and Regulation Division..

    The licence conditions are as follows:

    Condition 8

    • The licence holder must supply details of any security training proposed to be conducted by the licence holder, no less than 48 hours prior to commencement of training.

    Condition 9

    • The licence holder must supply a list of students within seven days of successful completion of security training.

    The Licensing and Regulation Division have developed resources to assist RTO’s in providing this information in a consistent format. To obtain these resources, please contact us.

  • RTOs are required to securely retain all completed firearm examination papers for each student for a period of at least 5 years from the date of competency.

    Note: Please do not submit hard copy exams to Licensing and Regulation Division.

    Additional information:

    • RTOs must maintain compliance with the requirements of their registration with the Victorian Registration and Qualifications Authority (VRQA) or the Australian Skills Quality Authority (ASQA). This includes any specific requirements imposed relating to the retention of student assessment items.
    • Records must be accurate, legible and kept in good order. RTOs must make all examination papers available for inspection, copying, or imaging (if required) to a delegate of the Chief Commissioner of Police. LRD must still be notified of any 'not yet competent' results.
    • RTOs submitting Notification of Receiving Instruction forms on behalf of a student should return the form via email or post. Do not attach any additional documentation to the form (ie. statements of endorsement substantiating the applicant's club membership, exam papers etc.)
  • All complaints regarding the quality of training being delivered by licensed training organisations should be reported in the first instance to the training organisation concerned.

    All licensed training organisations must have a documented complaints process which is provided to the student at enrolment and can be sourced directly from the training organisation concerned.

    If you have serious concerns regarding the conduct of a security training organisation and you consider an investigation is required, you may lodge a complaint in writing to the Licensing and Regulation Division.

    You may also make a complaint to the VRQA or ASQA.

  • SIFI's and SIFIT's must be able to demonstrate minimum experience and specific qualification levels when providing handgun requalification training. In addition to this, applicants must also follow the structure and requirements of the Registered Training Organisation process. Each request will be considered on a case-by-case basis. 

    Read the application requirements and specific requirements for RTOs.

Reviewed 14 May 2020

Contact Us

Licensing and Regulation Division GPO Box 2807, Melbourne, VIC 3001